Chair Bob Adams called the meeting to order at 5:15 p.m. Board members present were Joyce Day, Jon Littlefield, Ralph Mohr, Rondi Potter, and Tom Williscroft. Curt Benward and Roger Gould were not able to attend. Friends of the Library President Marie Benton was present. Staff members present were Ellen Thompson and Carol Ventgen.
      Tom Williscroft stated that this would be his last Board meeting, as he will be moving from the state. Board members expressed regret that he will no longer on the board and thanked him for his many years of fine service to the library. All wished him well.

2.    MINUTES AND CIRCULATION REPORT

Jon moved approval of the minutes for the August 19, 2004, meeting. Joyce seconded the motion and it was approved unanimously. The circulation report for August was discussed and accepted as mailed.

3.     TREASURER’S REPORT

The treasurer’s report for August was accepted as mailed.

4.     CORRESPONDENCE

There was no correspondence.

5.    PUBLIC COMMENTS

There were no public comments

6.     LIBRARIAN’S REPORT

The mailed report was discussed. Copies of a New and Forthcoming Books List were distributed.

7.    FRIENDS OF THE LIBRARY REPORT

Marie said the next sale will be October 2 and 3, and there is a huge inventory of books on hand. She said sales have grown so large that they are becoming extremely difficult to manage. The Friends are looking for suggestions. Under discussion has been the possibility of a larger space to store books or to hold the sales, or the possibility of holding more sales, which opens up the need for more volunteers to conduct the sales. Marie invited Board members to attend the Friends annual meeting, to be held Tuesday September 21, in the Myrtlewood Room.

8.     OLD BUSINESS

a.     In-Service Day Closure – Since the Board approved closure of the library on October 5 so all staff could attend the countywide training day, the date has been changed to December 10. Staff therefore requests closure for that date instead. Ralph moved, Rondi seconded, that the library close all day on December 10 for staff training. The motion was approved unanimously.

b.     Library Planning Process – Copies of a staff proposal for a public planning process were distributed. After discussion, Ralph moved, Jon seconded, tabling of the proposal until the October Board meeting.

c.     New Year’s Eve Closure – According to the City union contract, a holiday that occurs on a Saturday must be observed on the preceding Friday, which happens with New Year’s Day this year. Jon moved, Ralph seconded, closure of the library on Friday December 31 and Saturday January 1 for the New Year’s holiday. The motion was approved unanimously.

9.     NEW BUSINESS

a.   Election of Officers – For the office of Chair, Ralph moved Jon Littlefield’s nomination. Jon said he was willing to run but suggested that Bob be elected to a second term. Bob said he is willing. Jon moved, Ralph seconded, that Bob Adams be nominated for Chair. Ralph moved, Rondi seconded, Jon Littlefield’s nomination for Vice Chair. Ralph moved, Jon seconded, Rondi Potter’s nomination for Treasurer. As there were no further nominations for any of the three offices, the Chair declared the nominations closed and declared the three nominees elected by unanimous consent.

b.  New Meeting Day – Selection of a new meeting day was discussed, as the current third Thursday is a conflict for one member. It was consensus that the Board meet on the second Thursday from now on.

10.    ANNOUNCEMENTS

There were no announcements.

11.     ADJOURNMENT

The meeting adjourned at 6:35 pm. The next meeting will be October 14, 2004, 5:15 pm.

Respectfully submitted,

Carol Ventgen, Secretary