Vice President Steve Metz called the meeting to order at 5:15 p.m. in the Cedar Room. Board members present were Curt Benward, Joyce Day, Larry Plews, and Rondi Potter, and Roger Gould. Jon Littlefield and Jeanette Owens were not able to attend. Marie Benton was present representing the Friends of the Coos Bay Public Library. Staff members present were Ellen Thompson and Carol Ventgen

2.    MINUTES AND CIRCULATION REPORT

Curt moved, Joyce seconded approval of the minutes for the October 17, 2007 meeting. The motion was approved unanimously. The October circulation report was accepted as mailed.

The reports was accepted as mailed.

There was no correspondence.

5.    PUBLIC COMMENTS

There were no public comments.

6.     LIBRARIAN’S REPORT

The mailed November report was discussed and accepted as presented. Additional items distributed were an updated Board of Trustees directory and an information sheet on the November 6 election showing that almost 32 per cent of all drop site ballots were voted at Coos Bay Library.

Marie reported that the November book sale brought $1,836.90. The next sale will be December 1 and 2 when the last of the books gifted by Pirate’s Cove Book Store will be sold. There will be a special year-end sale on Sunday.

a.     Phase 1 Building Project – Phase 1 Building Project – Bids were opened November 6. Low bidder was Taylor Site Construction of Medford. As the company is unknown, the architect will request additional information from them. The architect recommends acceptance of bids from that company for the base project and alternate 1, holding alternates 2 and 3, carpeting in the two meetings rooms, and purchase of furniture and shelving, in abeyance until the project is near completion and the budget examined. Estimates can be solicited for alternates 2 and 3and furniture/shelving, however. He also recommends adding a $10,000 contingency. Carol distributed a budget reflecting the architect’s recommendations along with information on source of funds on hand and expenditures to date. The City Manager concurs with the architect’s recommendations. During discussion, the deplorable condition of the Myrtlewood Room carpeting was deemed of great concern, but the benefits of pursuing new carpeting separate from this renovation project were noted. Curt moved, Joyce seconded, recommending to the City Council an award to Taylor Site Construction, pending background check, of the Basic Bid and Alternate No. 1 with the understanding that it is important to complete Alternates No. 2 and 3 as soon as possible. The motion passed unanimously. The City Council will award a contract on November 20. The Library Board and Foundation will have an opportunity at that meeting to thank the City/Urban Renewal Agency.

b.     Library Goals/Master Plan – A 9th draft of the plan was reviewed. It contained changes requested by the Capital Campaign Committee and Foundation Board at their October 29th meeting. There were minor changes suggested and it was Board consensus to accept those changes to the previously approved Master Plan.

c.     Foundation Activities - The Foundation Board reviewed alternative colors for the accepted logo prepared by Karen Wegferd and reviewed paper samples. The Board made a final choice and Wegferd’s is preparing a draft for review, stating they will be able to print letterhead and envelopes prior to the November mailing of the annual appeal letter.

2008 Closures – The proposed list of closures was discussed. Larry moved, Rondi seconded, approval of the proposal. The motion was passed unanimously.

10.    ANNOUNCEMENTS

The Author’s Night program November 15 features Monica Drake, daughter and granddaughter of former Coos Bay residents, and she is an Oregon Book Award nominee. The annual brunch to recognize library volunteers will be held December 14 in the Myrtlewood Room, 9 to 12:30. Board members are invited to attend.

11.     ADJOURNMENT

The meeting was adjourned at 6:25 p.m. It was Board consensus that the December meeting be cancelled. The next meeting will be January 16, 2008, at 5:15 p.m.

Respectfully submitted,

Carol Ventgen, Secretary