President Jon Littlefield called the meeting to order at 5:15 p.m. in the Cedar Room. Board members present were Curt Benward, Joyce Day, Jeanette Owens, Larry Plews, and Rondi Potter. Steve Metz and Council Liaison Roger Gould were not able to attend. Marie Benton was present representing the Friends of the Coos Bay Public Library. Staff members present were Ellen Thompson, and Carol Ventgen. New Coos Bay City Manager Chuck Freeman was also present. He was welcomed by the Board and asked to introduce himself.

2.    MINUTES AND CIRCULATION REPORT

Joyce moved, Larry seconded, approval of the minutes for the May 16, 2007 meeting. The motion carried unanimously. The circulation report for May was accepted as mailed.

The report was accepted as mailed.

A note was received from Terrie Tardie thanking the library for the opportunity to display her pottery during the month of May and to "partner with the library to provide a cultural experience and education in the arts." Tina Batty wrote to thank the library profusely for the children's reading program, saying it instilled a love of reading in her daughter, who had always been a non-reader.

5.    PUBLIC COMMENTS

There were no public comments.

6.     LIBRARIAN’S REPORT

The mailed June report was discussed and accepted as presented. New book lists were also distributed.

Marie reported that the June book sale brought $1,825.09. There will be a special one-day sale on July 7 for paperbacks only, donations from the closure of Pirate's Cove Book Store. There was a discussion about the great contribution made by the Friends to the library. Joyce moved, Rondi seconded, that a birthday card of thanks be sent from the Board to the Friends for the group's annual meeting in September.

a.     Phase 1 Building Project – Implementation of the project still awaits availability of architect Rich Turi to prepare the bid drawings. When that is done, it is estimated that the project will take two to three months, with an estimated two-week closure of the library.

b.     Consultant’s Training – At the May capital campaign training sessions with consultant Roi Crouch, the group divided into three committees: fund raising, communications, and master plan. All of the committees will meet on July 18 without the consultant to report back and reach consensus on various plans and issues. The group’s decisions will go to the library Foundation for approval, as the Capital Campaign group is advisory to the Foundation. A meeting with the consultant will be scheduled sometime in August to address the next steps. A second Ford Family Foundation Technical Assistance grant has been received to defray the consultant’s costs.

a.     Library Logo - The capital campaign group is exploring creation of a logo and branding for the library Foundation and for the library, and for the Friends if they are interested. The group suggests different but coordinating designs, and has discussed the possibility of a design contest. At their recent meeting, library Foundation board members discussed the possibility of professional proposals rather than an open contest. It was Library Board consensus that there is interest in seeking proposals from graphic artists for a library logo/branding incorporating an image, font, color, and general look that represents the library that could be adapted for the Foundation and the Friends. There was further consensus that criteria should include addressing what the library is, while being open to the creative process. The Library board will work with the Foundation board after that body receives and acts upon the Capital Campaign Committee recommendations. Meanwhile, Rondi will look into logistics of a proposal process.

b.     Library Newsletter - The capital campaign group is exploring the publication of a newsletter by the Foundation. Library staff has been interested in publication of a library newsletter. The Friends publish their quarterly Update. Discussion ensued about the pros and cons of separate or combined newsletters. The discussion included the confusion that currently exists among library supporters regarding the mission and activities of the three organizations. People sometimes do not know to which group they should donate, for example, depending on the donor’s purpose. It was Board consensus that there should be separate newsletters that will have different content based on mission and goals. It was also consensus that Ellen should be authorized to draft a library newsletter for the purpose of raising public awareness of the library and its services via a link to the library web site, email distribution, and limited community distribution in hard copy. The goal is publication every two months. Board members will pass on their newsletter ideas or suggestions to Ellen.

10.    ANNOUNCEMENTS

There were no announcements.

11.     ADJOURNMENT

The meeting was adjourned at 7:00 p.m. The July Board meeting will be held jointly with the Capital Campaign Committee on Wednesday July 18, 5:15 p.m. in the Myrtlewood Room.

Respectfully submitted,

Carol Ventgen, Secretary